Organization

As reflected in the AMSE’s association articles, this association is organised and makes decisions primarily through committees as well as virtual meetings, both of which are open to all members.

- Committees

Virtual meetings 

ASSOCIATION ARTICLES OF THE ASOCIACIÓN MEDITERRÁNEA DE SOCIOLOGÍA DE LA EDUCACIÓN [MEDITERRANEAN ASSOCIATION OF SOCIOLOGY OF EDUCATION] (AMSE)

 INTRODUCTION

On the 27th of July 2011 the Asociación Mediterránea de Sociología de la Educación (AMSE) was founded in Barcelona. It is a non-profit Association with an international and transnational nature, particularly oriented towards the Mediterranean area.

The roots of this association can be found in the constitutional AMIE (Asociación Multidisciplinar de Investigación Educativa) meetings. Researchers linked to the Sociology of Education (hereafter SE) from very different cultures and religions were involved in these meetings, with the aim of contributing to the improvement of education for all, the final aim of which is social transformation and overcoming inequalities.

 ARTICLE ONE: AIMS

The Asociación Mediterránea de Sociología de la Educación (hereafter AMSE) is a non-profit association for scientific and research purposes.  Its functions will be as follows: first, to collaborate with the international scientific community placing a special emphasis on researchers from the Mediterranean territory. Second, it will facilitate the transfer of scientific information and documentation. Third, reinforcing the links between academic staff (teaching and research staff) and students from diverse cultures and religious traditions, which is linked to the universities and research centres which work in the area of SE at an international level, from various Mediterranean regions.

ARTICLE TWO: OBJECTIVES

2.1. The objective of the association is to develop knowledge and sociological Exchange at an international level, especially in the whole Mediterranean area paying attention to diversity in terms of culture and religious tradition. The priority area (although not exclusively) is researchers from both sides of the Mediterranean but its structure recognizes the aspirations of sociologists from all regions of the world. The shared objective is a contribution to the development of research focused on achieving education which promotes social transformation, using scientific evidence and successful actions as its basis. Likewise, the AMSE will make an effort to support and reinforce the free development of SE, in collaboration with other associations containing social scientists. The AMSE is also interdisciplinary, and therefore involves the aspirations of other professionals from the field of education.

2.2. In order to achieve these objectives, the AMSE will carry out the following activities:

(a) organise an annual meeting on SE within the framework of the Congreso Internacional Multidisciplinar de Investigación Educativa (hereafter CIMIE), which is organised annually by the Asociación Multidisciplinar de Investigación Educativa (AMIE);

(b) participate as a group or a collective member in scientific associations at an international level which are the most significant in social sciences and in the academic forums which they organise;

(c) make and develop personal and institutional contacts between sociologists and other social scholars, especially within the Mediterranean field, and at the same time promote their cultural and religious diversity;

(d) promote international dissemination and an Exchange of information in relation to the progress made in the field of SE at a global level;

(e) facilitate and promote international research and training/education;

(f) promote work and exchanges with the Asociación Multidisciplinar de Investigación Educativa (hereafter AMIE);

(g) promote good quality publications which support the AMSE objectives.

ARTICLE THREE: AFFILLIATION

3.1 The members of the AMSE can be collective or individual.

3.2 The collective members will be admitted as such via a decision made by the AMSE Board.  Collective members can be:

(a) associations linked to SE, correctly formed and with scientific aims.

(b) research institutions and universities from around the world, especially in the Mediterranean area, or their departments, as well as other associations for sociologists and scholars or professionals who work in the field of SE.

3.3 (a) Individuals members can be students, academics or professionals who are dedicated to teaching, research and/or the practice of SE. To become affiliated and to maintain their affiliation, individuals members must enter and remain affiliated to the AMSE association via any of the pathways established by that organisation. Everyone who participates regularly in AMSE activities must be individual association members.

(b) Individuals members who are affiliated to the AMSE will be all the other applicants who are not specified in 3.3.a and will be admitted based on a decision made by the Board.

3.4 Every member must respect the principles based on which the association is founded, and contribute to carrying out its aims.

3.5 In order to maintain the validity of their AMSE membership affiliation, each individual member must have paid their quota for the current year, and the collective members must have paid their quota for the previous year, using any of the methods stipulated by the AMSE.

ARTICLE FOUR: THE RESEARCH COMMITTEES

The research committees must promote and foment international cooperation and development, especially in the Mediterranean area, in the CIMIE and in theoretical and empirical SE research, as well as represent it within the AMSE and outside it.

4.1 Each research committee will attend to a specific SE topic, which it must define with sufficient broadness in order to cover a large area and a large amount of different approaches within the field. The research committees will enjoy full freedom in terms of self-management, applying for research projects and administering funds, cooperating with academic and non-academic organisations, as well as in order to undertake any activity which they believe to be opportune in terms of the set objectives. The objectives behind the research committees must act in accordance with the association articles, and also with the principles and general policies of the AMSE.

4.2 In order to fulfil the general priorities of the AMSE and coordinate the work carried out between the various committees, the activity of one research committee has to be presented to the scientific committee (see article five) and the assembly (see article six). In order to do this a Scientific Committee will be set up which will ensure that work is not duplicated within the heart of the AMSE, and that the objectives set out by the AMSE are being met. In order to do this virtual assemblies will be carried out between the various research committees and working groups.

4.3 The procedure to set up a research committee is as follows:

(a) Ten or more individual members of the AMSE, who are up to date with their membership payments, will make a proposal to the Board including a commitment to ratify their decision in an Assembly when a meeting is held. If the conditions set out in clauses (b), (c), (d) and (e) have been met, then their proposal will be accepted by the Board.

(b) The applicant members must be able to demonstrate that they have collectively carried out scientific activities at a recognized level, as a working group (see 4.4), for a minimum period of two years.

(c) The activities which the applicant committee proposes to carry out should not coincide to any significant extent with the activities being undertaken in any of the other research committee or working group already in existence.

(d) The members who support the proposal must, to the greatest extent possible, diverse profiles (in terms of age, cultural group, gender, professional concerns, etc.). The Association articles which they propose must be coherent with the general principles of the AMSE and be subjected to approval by the Assembly, with the agreements of the Scientific Committee. The Assembly will approve the proposal if these conditions are met, in its collective opinion.

(e) There is no limit for AMSE members in terms of being a member of different research committees and/or working groups; however they can only hold an individual position. Likewise the necessary dedication must be maintained in order for the committees and/or groups each member signs up to function correctly. If a member fails to fulfil his or her responsibilities or prevents the committee or group from functioning correctly, other members of the research committee or working group may report to the Scientific Committee in order to take the measures it deems necessary. If required, this Committee will subsequently expel the member.

4.4 The working groups will have the same principles as the research committees, apart from the fact that, in order to form a working group, only initial support from five people is required, and there is no need to demonstrate previous forms of activity or to create specific association articles. In turn, a working group must meet all the conditions set out by the Scientific Committee, except those related to the duration of collective scientific activity. It is possible to propose the creation of a working group where no research committee exists. Subsequently, if the working group deems it necessary, a request can be made for conversion to a research committee, provided it meets the requirements to become that type of committee. In order to form a working group approval by the Scientific Committee is the only requirement.

4.5 If a committee or group no longer meets the required conditions, may be reduced in rank and, in the case of working groups disbanded. However, if there were to see such problems as a first step, the Board would give adequate notice, and from the date of notification would be given one year under supervision, to correct them. During that year, provide support and guidance for the group managed to meet the criteria. The Scientific Committee will review the activities of all groups at least every two years and propose, where appropriate, any demotion or termination, which shall be approved by the Board.

4.6 If the position of representative of a research committee or working group becomes vacant between elections, other members of this committee may be appointed to replace them, unless another mechanism is provided in the respective association articles.

4.7 Full membership of the research committees and working groups is awarded to those signed up to AMSE and a specific research committee or working group which has paid its contribution directly to the AMSE, or via AMIE , which means that they are also full members of the AMSE. Being full members allows them to participate in the scientific activities of the committees or groups, and vote during elections and meetings.

4.8 The research committees may be sub-groups with sufficient autonomy to pursue their specialised research interests, if warranted by the number of members dedicated to these specialised sub-fields.

4.9 The research committees and working groups must inform the AMSE Board about their members and activities when such information is requested, and encourage their members to join the AMSE if they have not already done so. For the purpose of deciding on the rights of a research committee or working group, the AMSE may take into account the number of members of that particular group who are also AMSE members.

4.10 The individual members of research committees and working groups, while also individual members of the AMSE, are eligible to vote in the Assembly. All delegates and alternates must be members of the AMSE, and ensure they pay their membership dues to the Association as well as fulfil their responsibilities in the relevant research committee or working group.

ARTICLE FIVE: THE SCIENTIFIC COMMITTEE

The Scientific Committee provides advice on all matters and inquiries related to carrying out the research functions of the Association and the research committees or working groups, and also coordinates their activities.

5.1 (a) The Scientific Committee contains one member of each committee and working group. However, other members of AMSE may also be entitled to attend and speak at meetings of the Scientific Committee. Similarly to the representative, they will be able to undertake to make the decisions made known and inform members of their respective research committees and working groups. The AMSE Assembly may propose other members to serve on that committee. (Those members who were nominated for its dissolution will retain the right to vote until it is dissolved.) Also, the President of AMSE will be an ex officio member of the Scientific Committee. Where necessary to vote there will be one vote per participating committee within the Scientific Committee, provided they are members of AMSE and are up to date on their payments.

(b) It will be chaired by the Vice President for Scientific Research. If you cannot attend a meeting, please delegate another member of the Scientific Research Committee (see Article 8).

5.2 (a) Every two years as part of the International Multidisciplinary Conference on Educational Research (the CIMI, organised by the AMIE) the Assembly shall elect two members. Those two members, along with members of the board (also chosen at the Assembly) will form the Scientific Committee, which will also include the research committee and working group representatives.

(b) The role of the Scientific Committee will be to authorise the formation of working groups, reviewing requests to form research committees, review their activities each year, and make recommendations to the Board on specific cases and general policy regarding research committees and working groups.

(c) The Vice-president for research will chair the Scientific Committee, and if this person should be absent, he or she will appoint another member to act as Chair. The Scientific Committee shall meet at least once between two consecutive Conferences. Decisions will be made by consensus or via a majority vote by the members present if there is no agreement. If there is a tie, the President will cast the deciding vote.

(c) The Scientific Committee will make all decisions related to the training, promotion, demotion or termination of research committees and working groups.

(d) The Scientific Committee will be able to hold scientific meetings in its own right and to introduce international research projects of an interdisciplinary nature, along with other scientific organisations, using funds from external sources or those authorised by the Board.

ARTICLE SIX: THE ASSEMBLY

Within the AMSE, the Assembly represents the collective interests of individual members and groups, research committees and working groups, and may propose motions on the general policy of the Association.

6.1 (a) The Assembly shall meet in person at all the Congresos Internacionales Multidisciplinares de Investigación Educativa (CIMIE). This includes full participation via videoconferencing for members who canot attend. The meetings will be convened at least two months beforehand, and the agenda will also be provided in advance. The proposed resolutions or motions submitted in writing to the Executive Secretary will be answered at least one week before the meeting. If a meeting between Conferences is not feasible, decisions may be made based on postal ballot proposals submitted by the Scientific Committee or the Board and accompanied by a written explanation, which will be distributed at least one month before the vote.

(b) Virtual assemblies may also be held at the initiative of any individual member or group within AMSE or a specific research committee or working group in order to streamline decision-making on issues that are deemed necessary so as to discuss urgent matters. This can also be done in the case of monographic meetings on specific issues, with the agreement of the Board or, if this decision is delegated, of the Scientific Committee.

(c) The AMSE President will convene the Assembly meetings, prepare the agenda and act as Chair. (In his or her absence, another member of the Board will be designated Chair.)

6.2 It is necessary for at least half of the research committee representatives to attend meetings, or provide absentee ballots in order to ensure that the Assembly has sufficient quorum to make decisions. At meetings, decisions will be made by consensus, voting by show of hands or in secret via a list of individual members. All Assembly decisions will by consensus or, failing that, by simple majority vote. The President will hold the deciding vote in case of a tie.

 ARTICLE SEVEN: THE GOVERNING BOARD

The role of the Board includes: proposing policies and actions to the Assembly and carrying out those it adopts, proposing the membership fees; intervening in urgent matters and periodically reporting its activities to the Scientific Committee.

7.1 The Board shall consist of the President the AMSE, five Vice-presidents, an Executive Secretary and up to five members who represent different groups (in terms of gender, diversity, and three more that the Assembly considers to be appropriate in each case). All Board members will be elected by the Assembly via an open list system.

7.2 The Board shall be elected every two years for each CIMIE.

7.3 If there is a vacancy among members of the Board other than the President or any of the Vice-presidents, then their positions will be filled by candidates obtaining the greatest number of votes among those who have not yet been elected and are still available. (In the case of a vacancy in terms of the position of President or Vice-president please see 8.4).

7.4 Ad hoc multidisciplinary subcommittees may be created in a timely manner in order to make recommendations on specific issues, containing members of the AMSE and other members of AMIE from different fields of SE study. These subcommittees must be approved by the Assembly or by the Board, and then subsequently ratified by the Assembly, in order to streamline the process.

7.5 The Board will meet when each CIMIE is held. Its meetings will be chaired by the President or a Vice-president he or she has nominated if unable to be present. Decisions will be by consensus or, failing that, by a majority vote of those present. The President will hold the deciding vote in case of a tie.

7.6 Each of the members of the Board shall undertake the representation and defence of the interests of the Association in their professional field. They must also actively participate in Board discussions and submit their contributions in writing when unable to attend a meeting.

7.7 If any member of the Board ceases to perform the basic functions involved in his or her position, and has no satisfactorily justified reasons for a failure to do so for some time,  then he or she will be issued with a verbal or written warning  (by the President and/or Executive Secretary in consultation with the President). After a period of six months, the absent member will be considered to have resigned, unless there are mitigating circumstances. If such a case should arise, the Executive Secretary will notify the Board, which will then decide how to proceed.

ARTICLE EIGHT: THE PRESIDENT AND THE VICEPRESIDENTS

8.1 The AMSE President will be the legal representative of the Association both internally and externally, and will be generally responsible for carrying out the Association’s policies and supervising the activities of the Secretariat (see page 11). He or she will chair the Board meetings. In his/her absence, the meetings will be chaired by a Vice-president selected by the President.

8.2 There will be five Vice-presidents responsible for the following areas: Research (which in turn will represent the Scientific Committee), Finance and Membership, Individual Membership, Collective Membership and Communication, Conferences, and Publications.

Their responsibilities will be as follows:

Research: Supervising and coordinating the activities of the research committees and working groups, proposing policies for the area of research, and promoting quality research, based on transnational patterns and connected to the international scientific community.

Finance and Membership: Overseeing the financial affairs of the association in collaboration with the Secretariat and proposing policies in the areas of finance and individual and collective members.

Collective Membership and Communication: Coordinating and facilitating the transfer of information between the associations and institutions which come under the collective members category, as well as creating plans to publicise the association’s activities. Supporting and encouraging the academic scientific and teaching-related activities carried out in the aforementioned organisations, in order to facilitate SE work in the Mediterranean. Constant contact must be maintained with the Vice-president for Conferences so as to create CIMIE Organisational Committees as well as promote other conferences organised by the AMSE, among the collective members.

Conferences: Preparing the agenda for the next CIMIE, along with the Organizing Committee. Proposing and organising academic activities such as seminars and conferences with authors of international scientific importance.

Publications: Overseeing the management of the association’s publications and proposing policies in the area of publications. Providing support for the publication and dissemination of quality scientific work developed in the field of SE, particularly within the Mediterranean area.

8.3 The President and Vice-presidents of the AMSE will serve for a period of two years between two consecutive CIMIE conferences. Apart from some exceptions, there will be no re-election to the same office.

8.4 If the position of President and/or of any of the Vice-presidents becomes vacant, then the other members of the Board will elect a provisional President / Vice-president until the end of the term in office, after consulting the Scientific Committee and only if both bodies consider it necessary to fill the vacancy.

ARTICLE NINE: DESIGNATION OF CANDIDATES AND ELECTIONS

9.1 At least one year before each CIMIE, during which the AMSE Board must be re-formed, the Vice President for Finance and Membership will receive applications from those who wish to join the new Board. All individual members should be full and have their payments up to date, in accordance with the channels set out by the association.

9.2 The Election Committee will draw up a list of candidates for election to the Board. This committee, supervised by the outgoing President, -who will have no voting rights-, will be responsible for selecting candidates for the Presidency and Vice-presidencies. Members of the Election Committee members are not eligible to be candidates for any of these positions. The lists must contain at least two candidates for each position. The Election Committee can also actively seek nominations and submit their own proposals collectively.

The Election Committee must prepare the list of selected candidates, according to their own criteria, based on the proposals made and send them (in the case of the EC) to the members of the Board and (in the case of the President and Vice-president posts) to members of the Assembly no later than three months before the CIMIE conference. If the proposals then received are considered to be insufficient or do not sufficiently respond to the criteria set out in Article 10.4, then the deadline may be extended to allow the search for candidates to continue, subject to the agreement of the President.

ARTICLE TEN: FINANCIAL RESPONSIBILITIES

10.1. Those responsible for the budgets may not exceed the authorised amounts without undertaking the established procedure. The authorised amounts and the procedure will based on publically announced criteria. These criteria will be defined by the Assembly based on a first draft prepared by the first incoming Board. Any proposals for costs which are additional to those provided for in the approved budget will be subject to formal approval by the Assembly. The criteria and procedures may be reviewed and, where appropriate, adjusted by the Assembly when deemed necessary, criteria to avoid any type of individual profit will always be used as a reference in these cases.

ARTICLE ELEVEN: THE SECRETARIAT AND THE HEADQUARTERS

11.1 In general terms, the AMSE Executive Secretary will be appointed for a period of two years. There can be no renewal of this appointment, unless under exceptional circumstances. The secretary will be in charge of the administrative affairs of the Association and will represent these to the Board and the Assembly. The secretary must provide regular reports to these two bodies containing information about the organisation, membership, finances, programmes, activities and achievements.

11.2 In consultation with the Vice-president for Finance and Membership, the Secretariat will prepare, the draft budget for each calendar year for approval by the Board, and shall also submit an annual report statement to the Board.

11.3 The Secretariat will be located in Barcelona (Mediterranean). The AMSE is open to participation from researchers from various countries, but does not have the resources that would enable it to move headquarters to other countries.

ARTICLE TWELVE: AMENDMENTS TO THE ASSOCIATION ARTICLES

12.1 All members of AMSE (either individual or collective members) can propose amendments to the association articles. Proposals must be submitted to the AMSE Secretariat at least one year before the CIMIE conference.

12.2 The Secretary will inform the Board about the proposals received and then forward them using the most appropriate medium, at least six months before the next CIMIE, to all AMSE members, along with a brief explanation of their formal consequences. AMSE members can propose their amendments to the amendments within a period that ensures that they can be distributed at least two months before the CIMIE conference.

12.3 (a) Proposed amendments will be submitted to the Assembly for resolution at the next CIMIE. However, if the Board so decides, they can be distributed by post to be voted on also by post. A quorum of half the AMSE members is necessary for the Assembly to make a decision. If more than one proposal for amendments is provided, then each shall be voted on separately, unless they are mutually dependent. In such cases, the total amended text will be voted on. The amendments will be adopted if they are approved by a majority of two thirds of the votes cast by members of the AMSE.

b) If the Assembly does not achieve a quorum (at least two thirds of the individual members including participants in the virtual assembly) then the amendments will be subject to voting by mail ballot. Decisions will be made if they are approved by a majority of two thirds of the votes cast, provided at least half the members of the AMSE have voted.


ARTICLE THIRTEEN: DISSOLUTION

13.1 The AMSE may be dissolved via a decision made by the Assembly, following its standard procedures, except in the case of the provisions set out in article 13.2.

13.2 The proposal to dissolve the Association will be put before an Assembly. If the President considers that such a meeting would not be practical, then the proposal will be distributed and the votes will be collected in writing, without a meeting being held. This type of proposal must be circulated at least six months before the date of the meeting or the mail ballot. Dissolution will be declared as long as a quorum of at least two thirds of the members have participated in the vote, in a meeting or a mail ballot, when at least two thirds of the participants have approved the dissolution.

13.3 In the event of dissolution, the net assets of the Association shall be transferred to an organisation or institution whose objectives are similar to those of the Association, or used for other purposes consistent with the aims and objectives of the AMSE. The Assembly will decide on the fate of these assets either in a meeting or via mail-ballot and will instruct the President and / or Executive Secretary to carry out this decision.

ASOCIACIÓN MEDITERRÁNEA DE SOCIOLOGÍA DE LA EDUCACIÓN (AMSE) REGULATIONS

1. WORKING LANGUAGES
English, French and Spanish are the official languages of this Association. Tasks in other languages will be tackled, provided they are taken on by the members who propose them.

In relation to the translation of the AMSE’s own documentation, in addition to the three official languages (English, French and Spanish), the Association will promote translation into other languages, upon request and when undertaken by the members themselves. This task therefore depends on the human resources provided by members of the association.

2. THE FUNCTIONS OF THE COORDINATORS OF THE RESEARCH COMMITTEES AND WORKING GROUPS

2.1 The coordinators will be responsible for opening and closing the research committee and working group sessions. They will lead the discussions, ensure that regulations are met, and supervise the speaking time. They will also assess whether the discussion complies with the agenda and, according to the rules in force, will oversee the proceedings. They will be able to interpret the proceedings of the meeting and, if necessary, bring certain issues to a vote.

2.2 If a coordinator is absent (or cannot attend a meeting) then he or she will be replaced by another member who, while acting in that capacity, will have the same powers and duties as the regular coordinator. The acting coordinator will be appointed by the regular coordinator, or, in the absence of such designation, by the participants in the meeting.

2.3 The coordinator will call each person to speak in the order in which requested. In order for the debates to run smoothly, it will be possible to limit speaking time. Attendees who are not members of the AMSE will be able to speak, but not to vote.

3. RULES OF CONDUCT IN ASSEMBLIES

3.1 When convening a meeting (see Article 6.1b) this notification must be accompanied by the proposed agenda and working documents and sent to all individual members and groups at least two months before the meeting. Some AMSE members can participate in Assemblies virtually, in order to ensure maximum participation. The AMSE members who attend an Assembly virtually, will have the same rights and duties as the members attending in person.

3.2 When a debate ends, a vote will only take place, if a consensus has not been reached on one or more issues. Prior to the vote the President will read or ask someone else to read the text dealing with the issue or issues on which a vote will take place.

 3.3  The President will announce the results of all votes.

3.4 The person who proposes a motion shall be entitled to the first turn to speak and may withdraw his or her motion with the consent of the assembled members.

3.5 Motions with retroactive effects will not be subject to debate.

3.6 Any member may make a statement at any time during the meeting, either verbally or in writing, in relation to any matter under discussion. In order to do so each person’s turn to speak must be respected, as established by the President and/or the person delegated to carry out this task.

3.7 Any member of the Association may invite people who are not members to attend and speak at the meetings, however they will not be able to vote at any AMSE meeting.

4. VOTING

4.1 In the association articles, the expression “votes cast” means all votes, either in favour or against, as well as abstentions.

4.2 When a vote is necessary, the members who are present (either in person or virtually) will decide whether it should be by hand or in a secret ballot.

4.3 The President will have a simple vote, except in the cases set out in the association articles. In the event of a tie he or she will have the deciding vote.

4.4 When a motion for an amendment to a proposal arises, then the amendment must first be voted on. When several motions to amend a proposal arise, the meeting participants should vote first on the amendment that the President considers to be furthest in its essential meaning from the initial proposal, then subsequently on the amendment which follows the previous one in terms of difference from the initial one, and so on, until all amendments have been voted on.

4.5 A motion for amendment to a proposal will considered to be such when it only involves adding or deleting something from the proposal, or modifying part of it.

4.6 During elections, the votes will be counted by two members of the Secretariat, assisted by one or two non- candidates. After the recount, the ballots will be kept by the Executive Secretary for at least a year.

5. THE ORGANISATIONAL COMMITTEE OF THE ANNUAL MEETING WITHIN THE FRAMEWORK OF THE CIMIE

5.1. For each meeting on SE as part of the CIMIE, the Vice-president for Conferences will be in charge of the scientific and technical organisation of the meeting. In order to do so he or she will delegate tasks to an Organisational Committee that will work with the Scientific Committee to develop a programme, never later than six months after the conclusion of the previous CIMIE.

5.2. The composition of the Organisational Committee will take into account the diversity that the AMSE characterises, in terms of cultural, religious, national regional and gender-related diversity, among others. All members must be full individual members of the AMSE and people can also volunteer to join the Organisational Committee. At least two members of the Scientific Committee will join the staff of the Organisational Committee, without this team being able to exceed a maximum number of 15 members.

5.3 The Organisational Committee will be responsible for the scientific programme for the Conference (in accordance with the proposals and orientations provided by the Assembly). It will also coordinate with the CIMIE Organisational and Committee, and plan, within this context and in detail, the contents of plenary sessions, parallel sessions or other additional special sessions.

5.4 The organisational criteria, responsibilities of each of the parties and, where necessary, financial arrangements, must be specified in detail and approved by the AMSE Assembly. Any modifications to this contract will require the approval of the Assembly. The Organisational Committee will  be responsible within the overall framework for the policy guidelines adopted by the Assembly and, in accordance with the AMIE, will design all the practical details of local funding,  as well as organise any relevant scientific activities.

 6. HOLDING MEETINGS AND ASSEMBLIES BY POST OR ELECTRONIC MAIL

As long as not otherwise specified in another Association document, members of any committee or working group may initiate a debate via electronic mail on matters which arise between regular meetings. Alternatively, if it is decided that the particular case lends itself to it, then a vote by mail or through electronic means can be held, in order to reach a decision. The number of participants must always be respected at these times, as well as the majority set out in the association articles as implemented in the regular meetings.

 7. MODIFYING THE REGULATIONS

For and amendments to these Regulations, proposals must be submitted to the Secretariat seventy-five days before the Assembly, and can be approved by simple majority. Any amendments presented later will require a two third majority of votes cast in order to be approved.

CRITERIA FOR THE INTERPRETATION OF THE ASSOCIATION ARTICLES IN RELATION TO INDIVIDUAL MEMBERS

As approved at the Founding Meeting in July 2011 in Barcelona.

i. Individual members of the AMSE acquire the right to vote, to petition, to file motions, to hold office, to join any of the research committees or working groups by paying the AMSE membership fees using any of the channels set out by the Association.

ii. The membership fees must be paid according to the procedure ratified in the Assembly ratified and set out on the Association’s website, and by doing so the person will be registered either as an individual or a collective.

iii. Any person who is not a member of AMSE can participate in the activities of the research committees and working groups.

iv. No one can put forward an idea without providing the necessary human resources to carry it out nor should they assume that the other members will be obliged to carry out the work required in order to achieve it.

It is clarified that:

(A) Everyone who regularly participates in AMSE activities must be AMSE members.

(B) People who undertake tasks in the management bodies, coordination tasks and / or tasks involving representing the Association must be members of AMSE.